Understanding notifications received with your permissions

Anthony Pépin Updated by Anthony Pépin

Different emails are sent to the users of your workspace to notify them about events or important information. Below is a summary of what users can expect based on their permissions.

The different types of notifications

  • Alerts on datasets: A dataset has errors
  • Information about distributed content (pages or datasets): When you use the distribution from the main workspace
  • New access requests: If you allow registration on your portal and new users want to join your workspace
  • Daily reports: Daily summary of what happened the day before
  • Quotas alert (about a specific user): A user is close (80%) to reaching or has reached their quota
  • Updates on datasets
  • A summary of processing errors on your datasets
  • Processing errors on datasets

Emails received based on the user's permissions
Type Subject Reason Permission needed
Daily reports Realtime alert, User error alert, new datasets Daily reports Edit all datasets in workspace
Secondary workspace content distribution notification New datasets, deleted datasets, new pages, deleted pages Event on secondary workspace Edit all datasets or edit all pages on secondary workspace
Alerts Realtime missing data No data received since ... Edit dataset on dataset or Edit all datasets
Processing error Error while processing Edit dataset on dataset or Edit all datasets
Processing limit reached Someone reached a quota limit when publishing the dataset Edit dataset on dataset or Edit all datasets
Quota reached You reached your quota of Edit all datasets on workspace
The user ... reached their quota. Edit all datasets on workspace
Quota about to be reached You are about to reach your quota of Edit all datasets on workspace
The user ... is about to reach their quota of ... API calls. Edit all datasets on workspace
Notifications Access requests notification New access requests Edit workspace
Self registration notif A user has joined the workspace Edit workspace + users designated in Signup tab*
User contact message A user has sent you a message Edit workspace + users designated in Social networks & sharing tab*
Reuse submission notification Someone asked to reuse your workspace Edit workspace + users designated in Reuse tab*
Secondary workspace deletion A secondary workspace has been deleted All edit workspaces on secondary workspace

*A user can be designated to be the exclusive recipient of these email notifications.

Known limitations

  • If a user has the permission to edit a dataset, but that was set on the security tab of the dataset but not on the global permission "Edit all datasets," they won't receive daily reports with the summary of all the datasets with an error.
  • It's not possible to unsubscribe from distributed content notifications when you distribute pages or datasets to secondary workspaces.
  • There are no email notifications sent about harvester errors.

How did we do?

Managing identities

Managing notifications

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